Never Miss Another Pre-Employment Check with Job Title Defaults

Hiring a new employee should be exciting, not a checklist exercise.

Yet for many HR teams, every new starter means remembering which documents and checks are required for that particular role. Does this position need a DBS check? Is a driving licence required? Should references be requested? It’s a process that’s easy to get wrong, especially when you’re hiring across multiple departments.

That’s why we’ve introduced Default Pre-Employment Checks by Job Title in SkyHR.

Configure Once, Use Every Time

You can now define the standard pre-employment checks for each job title in your organisation. Whenever a new employee is created with that job title, SkyHR automatically adds those requirements to their profile.

Whether you’re recruiting a Sales Representative, Teacher, Care Worker or Office Administrator, every new starter begins with the correct checklist already in place.

Reduce Manual Work and Improve Consistency

This new feature helps remove one more repetitive task from the onboarding process.

Instead of relying on memory or referring back to internal documents, HR administrators can trust that every employee starts with the correct requirements based on their role.

The benefits are simple:

• Save time during onboarding.
• Apply the same standards consistently across every new hire.
• Reduce the risk of forgetting important compliance documents.
• Give managers confidence that nothing has been overlooked.

It’s another example of how small automations can make a big difference over time.

Everything in One Place

Once an employee has been created, their required pre-employment checks are immediately visible within their employee record.

As documents are uploaded and verified, HR can quickly see what’s outstanding and what has already been completed, giving a clear picture of each employee’s onboarding progress.

Keep Track Across Your Organisation

As your organisation grows, keeping track of outstanding checks becomes increasingly important.

SkyHR includes dedicated pre-employment reports as part of the standard reporting suite, allowing administrators to monitor completion across the entire workforce and quickly identify any missing documents or overdue checks.

Rather than opening each employee record individually, you can see exactly where action is needed from a single report.

Built for Real HR Teams

Every organisation has different requirements depending on the role being filled. A warehouse operative won’t need the same documentation as a finance manager, and a care worker may require additional safeguarding checks that other employees don’t.

By allowing pre-employment requirements to be defined at the job title level, SkyHR helps ensure every new starter follows the right process from day one, while still allowing individual employees to be customised whenever needed.

It’s one more step towards making onboarding faster, more consistent and far less manual.

If you’re already using SkyHR, you can start configuring default pre-employment checks from your Job Titles settings today. If you’re new to SkyHR, start a free trial and discover how simple onboarding can be when the admin takes care of itself.